Information on Personal Data Processing of Participants of the Conference Cluster Meeting 2023

The controller of your personal data provided via submission of an abstract/ registration at the conference Cluster Meeting 2023 is J. Heyrovský Institute of Physical Chemistry of the CAS (HIPC). When processing your personal data, we always proceed in accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR) and in accordance with the relevant national regulations on the protection of personal data.
 
Identification and contact details of the controller of personal data
J. Heyrovský Institute of Physical Chemistry of the CAS

 



 
 
Contact of the conference organizer

         
                                         
                
 
The purpose of personal data processing
The HIPC collects and records the personal data of its conference participants to ensure they can enjoy fully the benefits of the conference.
This personal information includes the participants’ name, affiliation, e-mail and phone contact, the submitted abstract information and registration payment records. This information is collected to ensure timely communication with the participants and for the conference program.
The collected personal information is not subject to automated decision making, including profiling within the meaning of the article 22 of the GDPR.

The HIPC only keeps track of the payment type and does not retain any payment transaction records such as card accounts and bank accounts.

The personal information is retained securely by the HIPC and the HIPC will not share it with third parties. The International Securities Exchange may be forced to provide this information if compelled by law to do so.

The HIPC will take a photographic documentation of the conference for promotional purposes on the conference website, website of the institute, and on the social media.
The HIPC will record the personal information, namely the name, affiliation, and e–mail address, for promoting of its upcoming conferences for the period of 5 years. With your permission, we will send you information on upcoming conferences.
By completing the registration, you provide an explicit consent to this data privacy policy.
 
Legal basis for the processing of personal data
Legal basis of personal data processing is Article 6 (1)(b)(f) GDPR, as their processing is necessary for the fulfillment of the contract, especially ensuring your participation at the conference, for the purposes of the legitimate interests pursued by the controller, e.g. the sending of organizational messages, photographs taken at the conference.
In some cases, your personal data may be processed pursuant to Article 6(1)(c) of the GDPR due to their necessity for fulfilling the legal obligations of the controller.
In case of notification of future conferences, the legal basis for personal data processing is your consent, which you can revoke at any time.
 
Your privacy rights regarding personal data
All participants retain their rights as expressed in Articles 15, 16, 17, 18, and 19 of the GDPR.
Similarly, all participants retain the right to lodge a complaint with a supervisory authority in accordance with Article 77 of the GDPR. In Czech Republic, the supervisory authority is The Office for Personal Data Protection.

You can exercise your rights as a data subject:
You can exercise your privacy rights regarding personal data electronically via email.